CIFKM /(ECM) Enterprise Content Management with sync - Advanced Document Management
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In a flat organization, i.e. without structure and levels, CIFKM can be managed so that all users have access to all “Data Smart Boxes” (DSB) with all the powers (everything accessible and transparent for all). In this case, only one “general group” comprehensive of all users will be used.

However, companies from a certain size upwards are organizations of persons with specific responsibilities and duties, organizational structure and levels. They have to administer access rights and powers over information.

For this most common case, users are in CIFKM organized in “user groups”. Any one of them may be nested in any other. This way, one may represent the functional structure (functional groups) and the organic chart (chart positions) of the company.

In each DSB “user groups” are inserted and “DSB roles” are assigned to them; thus, their members may access and exercise the assigned rights and powers in the DSB.

Each user is functionally represented by a “personal group”. The possibility of nesting groups within others allows the user’s “personal group” to be nested in other groups that represent functional areas or positions of the organizational chart, as well as other kind of functional groups. Each of them in turn, can be nested in other organic, functional or operational groups, committees, and so on…

Thus, to reorganize, change or move people from a specific post or functional area to another, it only means to substitute the “personal groups” of the affected users from their direct nestings, and the change will be replicated upwards in the functional and organic structure or the committees of the company.

In each “user group” one or more “group roles”, related to administration powers over the group, are assigned to users or other groups, regardless whether these last are or not members of it. It means that administrators of “user groups” may be or not members of them.

On the other hand, other kind of “group roles” are assigned only to group members. These “group roles” specify Which members of the group (user or other nested groups) can exercise the powers (read, use, change, manage,…) that are assigned to the group by other entities (DSB, DSB templates, types of roles,…) of CIFKM

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